Click to Home
Go To Search
Site Tools



Purchasing Limits
About the Established Purchasing Procedures
The responsibility for implementation of the City’s established purchasing procedures has been delegated by the city administrator to the Purchasing Division of the Finance Department, which serves as the City’s purchasing agent. City departments engage in purchasing activity on behalf of the City. Requisitions for goods and services are submitted by City departments to the Purchasing Division, who has final approval authority for all City purchases.

Equipment, Materials, Supplies & General Services
The purchase amount purchasing procedure is as follows:
Purchase Amount Requirements  Awarding of Contract
Less than $5,000
  • Prudent judgment required
  • Competitive bidding used whenever practical
Bid awarded by department via purchase order
$5,000 to $20,000
  • City department solicits at least three proposals (verbal with written quotes)
Bid awarded by Finance Department via purchase order or contract
$20,000 to $50,000
  • Formal invitation for bid or request for proposal documents
  • Advertising for bids or proposals
  • City Administrator approves soliciting for bids or proposals
Contract awarded by the city administrator
Over $50,000
  • Formal invitation for bid or request for proposal procedures required
  • Initiated by a department staff report, with a signed scope of work and City contract
Contract signed by Mayor, or, under certain circumstances, by another authorized City agent, with following formal City Council approval


Professional & Consultant Services
The purchase amount purchasing procedure for these services is as follows:
Less Than $10,000 All Professional Services up to $10,000 are contracted by the department head and approved by the Purchasing Manager and Finance Director.
$10,000 to $25,000 Any amount over 10,000 up to $25,000 are contracted by the department head and approved by the City Administrator to go forward with a Purchase Order with ratification of this contract by the City Council at the next upcoming meeting.
 Greater Than $25,000  All Professional Services contracts over $25,000 are approved by City Council.

Professional Services shall mean accounting, design, land surveying, consulting, construction management, and legal services, financial, medical or planning services or any service which is similarly professional, unique, scientific, expert, or technical.